2025 AADOCR/CADR Annual Meeting Frequently Asked Questions

March 12-15, 2025. Pre-meeting events and satellite sessions may be scheduled to take place March 10-11, 2025. 

All symposia, workshops, scientific sessions, and the exhibition are scheduled to be held in-person at the Jacob K. Javitz Convention Center of New York, in New York, NY, USA.

You can book your hotel on the official IADR housing site to receive a special rate at a variety of hotels.

The dress code for this meeting will be business casual for the daytime sessions. Jackets and ties are not necessary for men and suits are not necessary for women. 

Children are not permitted in the session rooms. Children are not allowed access to the exhibit hall, poster presentations or the oral session rooms. AADOCR will offer childcare within the Jacob K. Javits Convention Center for a fee. Reservations must be made at the time of registration.

Childcare reservation fee is $25. This is a reservation only fee to reserve a childcare spot onsite. Actual childcare costs will be determined onsite. The registration fee is non-refundable and non-transferable.    

Please visit the Annual Meeting registration page for information on rates and policies. 

The registration fee includes access to attend the Annual Meeting scientific sessions and business meetings. Ticketed events and Accompanying Person registrations will incur additional fees if applicable. 

Yes, you can attend the meeting after registering and paying the applicable non-member rate. 
However, by joining the IADR, you will be eligible for the member registration rate, which represents a savings of up to $570 USD.

You must join or renew your 2025 membership prior to completing registration to be eligible for the member rate. Please visit the IADR membership page for more information on membership and how to become a member.

You can indicate that you are a student during the registration process. 

Once you have submitted a payment, you must send your Student Verification Form to @email. If you fail to provide the verification form, your registration will be invalid, and you will not be able to print your badge onsite.

If you join the IADR as a student member, you will be eligible for the Student Member registration rate, which represents up to $285 USD savings.

Additionally, as an IADR student member, not only that you will receive discounted meeting rate, you will also be able to join three IADR Scientific Groups and Networks, where there are opportunities to volunteer or hold a leadership position, connect with members in your Region, Division, and Section. For full member benefits, please visit: www.iadr.org/membership/member-benefits. 

You can register your family/friends as Accompanying Persons if they satisfy the following requirements: non-dentist, non-researchers, non-IADR members and who have no scientific or educational interest in the meeting. Meeting delegate’s students, lab technicians, colleagues, past IADR members, co-authors, exhibitor personnel, dental product company employees, etc., do not qualify as accompanying persons and are required to pay the appropriate registration fee if they wish to attend. Accompanying persons will receive a special color-coded ribbon on site. The ribbon will admit an accompanying person for one day of the meeting. 

The accompanying person fee is $70 USD per person. For more information, visit: www.aadocr.org/2025aaam_registration

Refunds will be issued depending on when the request is received. Please see the Refund, Cancellation, and Substitution Policy.

Refund will be issued depending on when it is received. Please read the Refund, Cancellation, and Substitution Policy.

You must fill out the online request form to submit a request. Your request will be reviewed, and you will be notified with the decision. 

With no exception, all valid refund requests must be received no later than 15 days after the conclusion of the meeting. 

You will also need to fill out the same form if you choose to cancel your registration. Please be sure to read the Cancellation Policy.

In order to be reviewed by the Annual Session Committee all session proposals (Hands-on Workshops, Lunch & Learning Sessions, Symposia, and Satellite Symposium must be submitted by September 27, 2024 (11:59 p.m. PT) through the ScholarOne Abstracts platform. 

All proposal submitters should review and be in compliance with the full guidelines at https://www.iadr.org/25AAAM_SessionProposalGuidelines.

Visit https://54am.abstractcentral.com/ and login using your My IADR Portal login to be directed to the abstract platform. 

To better allow Organizers to convey their proposal creation thought process, highlighting the requirements included in the Guidelines for Session Proposals, additional questions have been added to the session proposal submission form in ScholarOne Abstracts platform.:

• Descriptions must include why the symposium is relevant for the meeting and specifically highlight the new research to be presented if accepted.
• How has the organizer considered the criteria for the composition of the speakers/participants in your symposium to show diversity and geographic distribution?
• Does your proposal include a speaker outside the dental, oral, and craniofacial arena?
• Speaker Justification: Please provide a maximum of 5-6 paper citations relevant to the proposed topic and summarize why the citation listing qualifies the speaker’s inclusion in the listing. A brief biosketch of no more than 150 words representing the speaker(s) significant expertise or experience in the topic area may be provided.

Yes, all session proposals must have sponsorship from an IADR Scientific Group/Network prior to submission. 

To receive Scientific Group/Network sponsorship approval, the Organizer should contact the IADR Scientific Group/Network Officers of the applicable Group(s)/Network(s) for further instruction no later than September 13, 2024. 

Each Scientific Group/Network may have its own protocol on how proposals are approved. Organizers are required to submit their requests to the appropriate Group/Network representative by no later than September 13, 2024, and include, if applicable, any other Scientific Group/Networks approached for co-sponsorship. After Scientific Group/Network sponsorship is received, all submissions must be submitted by the Organizer through the ScholarOne Abstracts online submission system to IADR no later than September 27, 2024, 11:59 p.m. PT.

IADR will review for presentation consideration symposia, hands-on workshops, lunch & learning sessions, and satellite symposia. Descriptions of each submission type can be found in the Guidelines for Session Proposals.

Yes. All participants, including speakers, are required to pre-register for the meeting and pay the applicable fee by the presenter pre-registration deadline of January 16, 2025. 

Symposia speakers do not need to submit a separate abstract for their talks in the symposia. 

If a speaker would like to submit an abstract for review for an oral or poster session, they may do so. However, the material covered in the abstract should not be the same as the material that will be presented in the symposia. 

No. An individual is allowed to present at ONLY ONE symposium or workshop. 

October 22, 2024, 11:59 p.m. PT

Please read and ensure compliance with all guidelines in the Call for Abstracts. 

All abstract submissions must be received via ScholarOne Abstracts site. Login at https://54am.abstractcentral.com/.

No, you are not required to be a member of IADR to submit an abstract. 

All abstract submitters, member and non-member, must access the site through login at https://54am.abstractcentral.com/

If an submitter does not have an account, they must create one after clicking the https://54am.abstractcentral.com/ in order to proceed to the ScholarOne Abstracts site. 

In Step 6: Review & Submit, you will be asked to review all information you have entered for your abstract. Incomplete steps will be highlighted and you will not be able to proceed to complete payment until the required steps are complete. You will be able to view a proof of your abstract in this step. Once all steps are complete and the proof has been viewed, click the Complete Payment button to be redirected to the payment screen. 

Once payment is processed you will receive a confirmation of submission email from the system. This confirmation will be available in your ScholarOne Abstracts Message Center and your receipt will be available for view and print on the View Submissions page associated with the submitted abstract.

The one-time abstract submission fee is $25 USD. The abstract submission fee is non-refundable.

If the submitter follows instructions provided on the View Submissions page to edit a submitted abstract, the submitter will not be required to pay the abstract submission fee again. If the submitter creates a new submission instead of editing an existing submitted abstract, the abstract submission fee will be required again.

Yes, all abstract titles are required to be 10 words or less. The abstract body must be no more than 300 words.

Yes, you may return to your submission at any time prior to the abstract submission deadline to transfer your abstract to a different group by returning the completed abstract to Draft and editing the Scientific Group/Network selection in Step 3. Be sure to save your changes and resubmit your abstract. Abstracts that remain in draft will not be reviewed. 

No. AADOCR does not permit modifications to abstract text after the deadline under any circumstances. It is very important that you submit an error free abstract text.

Be sure prior to submission of the abstract your co-authors or advisors have reviewed the abstract for content and grammar in addition to approving the abstract for submission. 

Yes, you can still add an author, if necessary, by emailing the Meetings Department the co-author's name, email address and affiliation information. However, please make every attempt to add all authors during the abstract submission process.

No. AADOCR permits authors to submit one abstract only as a Presenting Author. You may be listed as a co-author on more than one abstract. If you submit more than one abstract as a presenter, you will be asked to withdraw one of the submissions. If your response is not received, one of the submissions will be automatically deleted and will not be reviewed.

All abstracts must be original research. Abstracts cannot be submitted if the research represented by the abstract has been published (online or in print) and/or presented or accepted for presentation at any other national or international meeting at the time of abstract submission. Abstracts based on manuscripts posted or submitted to a non-commercial preprint server are not considered previously published.

The individual who has been designated as the PRESENTING AUTHOR will receive notification of the decision on the abstract. These communications will be sent to the email address provided for the PRESENTING AUTHOR. Notifications are sent to the designated PRESENTING AUTHOR for an acceptance or a non-acceptance decision. 

Notifications are also available in the ScholarOne Abstracts Message Center. 

To ensure delivery of messages sent to you from the ScholarOne Abstracts platform please safelist the following domains: amazonses.com and abstractcentral.com

Yes, all accepted and presented oral and poster session abstracts will become archived and citable as part of a special issue of the Journal of Dental Research, the journal for dental, oral, and craniofacial research. The Journal of Dental Research follows the International Committee of Medical Journal Editors recommendations regarding the conduct, reporting, editing, and publication of scholarly works and these recommendations are applied to meeting abstracts to the extend practical and possible.

Abstracts must be accepted and presented to be citable as part of an online-only issue of the Journal of Dental Research. 

Visit www.iadr.org/events/create-meeting-abstract-citations for details on citing your abstract. Abstracts are not citable until after presentation and inclusion in the archive. 

General Information/Requirements for Presenters

All presentations scheduled for the 2025 AADOCR/CADR Annual Meeting will take place in person at the Jacob K. Javits Convention Center of New York, in New York, NY, USA.

Abstract notification emails will be sent to PRESENTING AUTHORS ONLY in mid-December 2024. Session date and time will be included in all acceptance letters. 

All presenting authors are required to complete registration for the meeting by the presenter pre-registration deadline of January 16, 2025, as outlined in the Call for Abstracts and agreed upon at the time of abstract submission.  

Abstract Withdraw/Presenter Change Request & Refund Request Form – The required form to request a presenter change or withdrawal of an abstract. If you are making a presenter change request, please note that individuals may present only one abstract (excluding Symposia and Keynote Speakers); additionally, requests should be made well in advance of the presenter pre-registration deadline of January 16, 2025. 

Any plans to make changes to the designated presenter must be communicated to the IADR Global Headquarters for approval at all times through the Presenter Change Request form.

Presenters should mention the sponsors of their research, if applicable in their presentation.

The presentation should cover the same material as reported in the abstract. 

Presenters must be present in the session for any discussion period(s) if scheduled.

IADR Policy on Full Disclosure: All presenters must abide by this policy along with the IADR Abstract Licensing Policy. All speakers of interactive talk and symposia presentations are required to include a slide listing any conflict-of-interest disclosures. If there are no conflicts of interest to report, please indicate on the PowerPoint slide.

IADR Abstract Licensing Policy: All speakers of Interactive Talk and symposia presentations are required to include a slide listing any conflict-of-interest disclosures. Poster presentations must also include a conflict-of-interest statement.  

January 16, 2025 is the deadline to withdraw an abstract without penalty. Unwarranted withdrawals after this deadline may be subject to penalty. Presenters who fail to present accepted papers may not submit papers for the next annual meeting, unless acceptable explanations are provided to the IADR Global Headquarters in writing prior to the start of the meeting. Notifying the session chair is not sufficient. Lack of institutional or grant travel funding is not an acceptable explanation. Please communicate with the AADOCR Headquarters regarding any changes to your participation.