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2025 AADOCR/CADR Annual Meeting Meeting Room Request Form

 

SUBMISSION DEADLINE: November 1, 2024

Complimentary meeting space is provided to IADR Committees, Scientific Groups/Networks, and Institutional and Corporate Section Members of the IADR.

Non-members will be charged a nominal meeting room rental fee for meeting space.

For information on joining as an Institutional or Corporate Section member, please click on IADR Institutional and Corporate Section membership or feel free to contact IADR Director of Strategic Programs, Sheri S. Herren at @email.

Organizer Info

(please list exactly how you would like it listed in the online program, if applicable):
Requested Date of Function

VIRTUAL MEETINGS (March 3-7)
Information provided below is a request until confirmed by AADOCR meetings staff. 

AADOCR will provide a Zoom link for meetings requested the week BEFORE the Annual Meeting in New York. An AADOCR staff liaison will be assigned to launch the Zoom meeting.

IN PERSON MEETINGS (March 10-15)
No virtual options will be available the week of the meeting. Meetings will be held in person in New York.

(please specify date here; only virtual options will be available before/after the dates listed above)
(required information) 
Meeting Type:
Should this be listed in the online program?
Provide a description for the meeting to be included for attendees to view in the General Session platform. 
Attendance Will Be
Is this a ticketed event?

Virtual Meeting Details

The following details are required to provide a Zoom meeting room as part of the AADOCR Annual Meeting platform for your virtual meeting. This is based on your selecting dates outside the in-person meeting week. 

Host 1 (Must be registered and attending meeting)
Host 2 (Must be registered and attending meeting)
Zoom Breakout Rooms Required?

Meeting Details

Requested Room Set-up:
Do you require a head table?
Catering Requirements
(Note: You will be required to prepay for all catering in advance. Catering in the Javits Convention Center is exclusive; no outside food and beverages are permitted in the meeting rooms. 

Banquet and bar menus from the convention center will be provided to you for budgeting purposes).
Audiovisual Requirements
Organizers are required to indicate AV needs at time of form submission to allow for equipment to be ordered from the Javits Convention Center. Requests made after form submission may not be accommodated. 
(Note: Additional costs may apply)
NOTE: Additional costs may apply for non-standard a/v equipment and audio/video recording of events)

The meeting request form will close on November 1, 2024. Please note that any request for meeting space submitted after this date is not guaranteed.

Additionally, meetings requested after the November 1, 2024 deadline may not appear in printed signage.

Ensure your request is submitted by November 1 to avoid exclusion from all attendee materials.

 

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